Monitoring a project can be either simple or difficult. This all depends on how effectively you are using each technology, or each schedule. Monitoring in project management is made simple by following a guideline almost anybody could set up if. An example of one of these processes can be described as follows;
Step 1: Check if project performance lines up with project plan / determine if it doesn’t
Step 2: Find causes
Step 3: Take corrective actions to get back on track
Step 4: Resume project
Usually before resuming to step 4, an effective project manager would cycle back to step one multiple times, just to ensure everything is running smoothly. Once the hiccups in management are dealt with, it would then be wise to resume to step 4, to resume the project. By no means, should the project come to an abrupt halt, there should always be work getting accomplished by the employees, but so long as the issue persists, there will be very little progress made, versus when there is no issue plaguing the project.
Taking these steps will help keep a keen eye on time management and staying inside a budget, although this was only an example many other’s processes will vary but as long as it is effective to your project, that is all that matters. Although this process was something created off of the top of one of our content creator’s heads, we will go into more detail of each individual step below.
Step 1: Check if project performance lines up with project plan / determine if it doesn’t. Once you have determined the project performance output, it will be easy to determine what steps you should need to take next. When the project performance does line up with the project plan it is a very beautiful thing. While everybody is working and making progress the project moves forward, but when the project ceases to move forward, one must take extra precautions and find out any causes. This leads us to the next step in the process we have designed.
Step 2: Find causes. When project performance does not line up with the plan, it is very important to find out why the progress has halted or slowed and what steps can be taken to speed it along. This is another instance in which communication is extremely important. This helps project managers realize if there are any weak links in the lineup of employees, and what steps can be taken to improve the productivity on their part. Sometimes this may be as simple as looking at the time they spend working and comparing the output of productivity.
Step 3: Take corrective actions to get back on track. Corrective actions are simple to employ, relatively speaking, and are necessary to stay within the budget parameters set forth by managers. These could include trying to make accommodations within reason for the employees, regarding time or communication. Calls over internet services can not only keep local employees in touch and on the same page, they can help employees all over the world, in any timezone keep in touch, so long as there is a reliable wireless connection.
Step 4: Resume project. This step is precisely as simple as it sounds. Continuing the project is the most important part of all of these steps. After all, if the project isn’t moving forward, there is no progress, and that would only lead you back to step 1.